October Committee Minutes

CHAGFORD ALLOTMENT HOLDERS' ASSOCIATION
Minutes of the committee meeting held at 7pm on 17th October 2011 at 49 New Street
Present: Graham Adnitt, Anne Thorn, Matt Smith, Rosina Kellman, Dave Phillips, Helen Pitt and Ian Page.

1. Apologies for Absence:
Terry Lee

2. Minutes of the previous meeting 15 August 2011
These were approved.

3. Matters arising from the previous meeting.
i. Bank Mandate: Matt has handed in forms and Ian is still to visit bank.
ii. Fencing of Northern boundary: Contact church commissioners’ reference
who the fence belongs to.
iii. Encroachment from neighbouring properties: The gap to be filled on the
allotment weekend.
iv. Montessori Nursery Insurance: Ian was to talk to Seb.
v. Landshare Scheme: Dealt with.
vi. Committees contact list: Dealt with.
vii. Deer Fence: Site meeting to be arranged possible on the work weekend.
viii. Seed order scheme: Ian to see Jenny re catalogues.
ix. Waiting list notice: To be put on second gate.

4. Finance and the collection of rents.
At the time of the meeting £878 in rent had been received and £136 of subscriptions.
A discussion was had about lottery funding for the boundary fence.

5. Inspection of plots and responses.
Following the September allotment inspections Fay Charters resigned her position
on the committee and other allotment holders have also expressed opinions as to
the manner in which the inspections and communications were carried out.
Following an earnest discussion, during which the many ways of cultivation were
discussed, it was agreed that in this instance the method of inspection and
communication was not perfect and needed to be changed as unnecessary upset
had been caused. Rosina offered to liaise with plot holders verbally in future before
letters were sent.

6. Allocations.
5a has been allocated to Nicky Curtis.
6a has been allocated to Doug Rowe.

7. Offer to measure plots.
David John has offered to carry out, the meeting agreed not to pursue at this time.
Graham is to liaise with David.

8. Requests for sheds/greenhouses.
Nicky baker and Tim Smith both requested greenhouses which were agreed.

9. Any other business.
a) Chagford Primary School CSV day: Matt to take small group from school to
allotments to pick apples and clear part of the leat.
b) Blog and email address: matt to initiate allotment email address and blog to
enhance communication with the plot holders.
c) Work weekend to be 19th and 20th November, weather permitting.

10.Date and place of next meeting.
7pm on19th December at Haddon House, New street.